Privacy
Notice: Public Appointments
The Ministry of Justice (MoJ) is
committed to the protection and security of your personal information.
It is important that you read this notice
so that you are aware of how and why we are using such information. This
privacy notice describes how we collect and use personal information during and
after your relationship with us, in accordance with data protection
law.
MoJ is the data controller for the personal
data used for the purposes of making public appointments.
The type
of personal data we process
We currently collect and use the following
information:
- Name;
- Contact details;
- Employment history and
qualifications
- Curriculum vitae and other
background information relevant to your application, including sift and
interview assessments made by the advisory assessment panel;
- Information you provide on
interests relevant to the role you are applying for;
- Political activity;
- Health information
as required to facilitate access and participation in
events (e.g. venue access and dietary requirements).
- Due
Diligence checks;
As part of the recruitment process, for those candidates being
invited to interview, the Department will undertake due diligence checks
to assess their suitability for the role, including (alongside
consideration of their own declaration of relevant interests) evidence of their
conduct and/or professional capacity as demonstrated by information about them
in the public domain.
How we get your personal data and
why we have it
We receive most of your personal data
through your application and declaration form.
We also gather personal
information indirectly, from various sources as part of the due
diligence checks. This will include, for examples:
In submitting your application, you
acknowledge that such due diligence will be undertaken in respect of you and
that copies of search results may be saved, stored securely, and used as part
of the recruitment process in line with this privacy notice. Processing of
such data is necessary to protect the reputation of the Department. Candidates
may be asked about their public profiles/search results, at interview.
We process your personal
data for the purposes of making public appointments in accordance
with the Governance Code on Public Appointments. More information
about this work is available from the Commissioner
for Public Appointments' website.
Where we need to share your personal
data with others, we ensure that this data sharing complies with data
protection legislation. For the purposes of
this work, we may need to share your
personal information with:
- The Cabinet Office
- The Office of the Commissioner
for Public Appointments
Under the UK General Data Protection
Regulation (UK GDPR), the lawful basis we rely on for processing your
personal information is:
Performance of a public task.
The legal bases on which the
MoJ processes special categories of information you have provided, is on
the basis of: The substantial public interest in the Secretary of
State appointing suitable candidates to the role. substantial
public interest condition.
International
Data Transfers
There are no international transfers
How we store your personal data
If you are successful in an application
and appointed, we will hold your data for three years from date
appointment ends and then delete.
If you are unsuccessful in your application
your data will be held for two years from end of campaign and
then deleted.
Your Rights
- Your right of access - You have the right to
ask us for copies of your personal information.
- Your right to rectification - You have the right to
ask us to rectify personal information you think is inaccurate. You also
have the right to ask us to complete information you think is
incomplete.
- Your right to erasure - You have the right to
ask us to erase your personal information in certain
circumstances.
- Your right to restriction of processing - You have
the right to ask us to restrict the processing of your personal
information in certain circumstances.
- Your right to object to processing - You have
the right to object to the processing of your personal information in
certain circumstances.
- Your right to data
portability -
You have the right to ask that we transfer the personal information you
gave us to another organisation, or to you, in certain circumstances.
Depending on the lawful basis on which your
personal data is being processed, not all rights will apply.
You are not required to pay any
charge for exercising your rights. If you make a request, we have one month to
respond to you If you wish to exercise your data protection rights please
contact:
Disclosure Team
Post point 10.38
102 Petty France
London
SW1H 9AJ
data.access@justice.gov.uk
How to
complain
If you have any concerns about our use of
your personal data, you can contact the MoJ data protection officer;
Data Protection Officer
Ministry of Justice
5th Floor, Post Point
5.18
102 Petty France
London
SW1H 9AJ
dpo@justice.gov.uk
You can also complain to the ICO if you are unhappy with how we
have used your data.
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Helpline number: 0303 123 1113
ICO website: https://www.ico.org.uk