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Appointment details

His Majesty’s Prison and Probation Service - Board Chair and Lead Non Executive Director

Summary

• Organisation: His Majesty's Prison and Probation Service
• Sponsor department: Ministry of Justice
• Location: London
• Sectors: Judicial, Prisons & Policing
• Skills: Audit and Risk, Change Management, Communication
• Number of vacancies: 1
• Time commitment: 30 day(s) per annum
• Remuneration: £12000 per annum
• Length of term: 3 years
• Application deadline: 5pm on 31 May 2024

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Timeline for this appointment

1. Opening date

   10 May 2024

2. Application deadline

   5pm on 31 May 2024

3. Sifting date

   27 September 2024

4. Interviews expected to end on

   20 November 2024

Timeline dates are only an estimate and can change

About the appointment

Introduction from the Chair

Thank you for considering applying for the important role of Non-Executive Board Member and Board Chair, at His Majesty’s Prison and Probation Service (HMPPS).

HMPPS is an executive agency of the Ministry of Justice (MoJ) and was established in 2007. We play a crucial role in society by carrying out sentences given by the courts, in custody and the community, and rehabilitating people in our care by addressing education, employment, accommodation, health and substance misuse needs.

We are currently seeking to appoint a new, non-executive Chair to lead the Board. Our Non-Executive Board Members contribute to and participate in the work and effective running of HMPPS’ Board by scrutinising and challenging how well the agency is achieving its objectives. As we navigate some significant challenges on system capacity, we are looking for someone with the knowledge and expertise to provide independent advice and constructive, effective challenge and support to our executive team. 

We encourage applications from people from the widest possible range of backgrounds. We particularly welcome applications from females, people with a disability and those from an ethnic minority background. If you believe you have the experience and qualities we are seeking, we very much look forward to hearing from you.

Amy Rees, Director General Chief Executive Officer, HMPPS

Appointment description

HMPPS is seeking to appoint a new Lead Non-Executive Director (NED) and Board Chair. We encourage applications from people from the widest possible range of backgrounds. We particularly welcome applications from females, people with a disability and those from an ethnic minority background. Applicants who are unsuccessful for that role may considered for a merit list of potential future NED appointments. 

All NEDs are appointed by the Department’s Permanent Secretary, in consultation with the Secretary of State. 

The HMPPS Agency Board (the Board) forms the collective strategic leadership of the Agency, bringing together HMPPS Leadership Team (Director Generals and Executive Directors) with senior Non-Executives. Its remit is advising and challenging on performance and delivery, including appropriate oversight of finance and risk. 

The Board’s responsibilities are to: 

• agree the vision and strategy of the Agency and aligning the values of the Agency with those of the Civil Service code (Integrity, Honesty, Objectivity and Impartiality)

• agree and monitor appropriate governance and internal controls; including processes to ensure sound financial management and good value for money 

• agree and monitor processes to manage financial and performance risks 

• support the Executive team to deliver operations. 

Key Responsibilities

The primary duty of the Chair is to lead the Board in the successful performance of its functions, in line with the HMPPS Framework document. This will include: 

• providing ongoing leadership, vision and direction to the Board and the wider organisation, ensuring that it has the maximum impact possible

• working effectively with the executive and non-executive members to ensure that the Board provides strong leadership

• management and leadership of the HMPPS non-executive team, including overseeing appointments, performance management, and priority setting 

• establishing and maintaining strong relationships with important partners, including Ministers, the Permanent Secretary, MoJ Chief Operating Officer and other key influencers

• along with the Chief Executive, engaging with stakeholders and HMPPS staff to communicate the agency’s role and priorities

• providing advice, challenge, counsel and support for the Chief Executive and Executive Team in achieving HMPPS’ strategic objectives

• scrutinising the Executive and supporting the Accounting Officer in ensuring that the organisation uses its resources efficiently and effectively, delivering value for money for the taxpayer

Organisation description

His Majesty’s Prison and Probation Service (HMPPS) carries out sentences given by the courts, in custody and the community, and rehabilitate people in our care through education and employment.

Person specification

Essential criteria

The successful candidate must be able to demonstrate the following essential criteria:

• Proven senior leadership and strategic decision making skills in a complex business environment in the private, public, or voluntary sectors

• A track record of setting and delivering strategic priorities and structural change programmes at scale within tight financial constraints

• Ability to bring external, private, or social, experience to bear in the government operating environment

• Sound judgement, analytical skills, and a high level of integrity 

• Experience or knowledge of the areas of HMPPS operational delivery including a clear understanding of the key challenges faced by HMPPS , and  more  widely of the changing role of the public sector.

• Strong strategic communication skills, with an ability to advise and challenge on a wide range of matters, manage challenging, proactive messages 

Desirable criteria

• Ability to build a positive working relationship with the Chief Executive and the wider Board to drive improvements in the organisation’s governance and performance

• Ability to access, build strategic working relations with and influence high level stakeholders and be an effective public ambassador for HMPPS

Application and selection process

How to apply

In order to apply you will need to create an account or sign in.

Once you are logged into your account, click on 'apply for this role' and follow the on-screen instructions. To apply, all candidates are required to provide:

• a Curriculum Vitae (CV)
• a supporting statement
• equality information
• information relating to any outside interests or reputational issues

We will ask you to check and confirm your personal details to ensure your application is accurate.

You will also have the opportunity to make a reasonable adjustment request or apply under the disability confident scheme before you submit your application.

The Advisory Assessment Panel reserves the right to only consider applications that contain all of the elements listed above, and that arrive before the published deadline for applications.

Overview of the application process

We will deal with your application as quickly as possible and will keep you informed at key stages. We aim to conclude the appointment process within three months of the deadline for applications.

The assessment process

1. Ministers will be consulted at every stage of the appointments process.

2. An Advisory Assessment Panel (“Panel”) is appointed by Ministers to assist them in their decision making. The role of the Panel is to decide, objectively, which candidates meet the eligibility criteria for the role.

3. At the shortlisting meeting the Panel will assess applications against the eligibility criteria and decide which candidates have best met the criteria, who should be recommended for interview. Ministers will then be consulted on the Panel’s recommended shortlist. If you have applied under the Disability Confident Scheme and you meet all the essential criteria, then you will also be invited for an interview.

4. Once the shortlist has been agreed by Ministers, you will be advised (by e-mail) whether you have been shortlisted. Those shortlisted will be invited to an interview.

5. The Panel will meet again to interview candidates and determine who is appointable to the role. The Panel may invite you to make a brief presentation at the start of the interview and will go on to question you about your skills and experience, including asking specific questions to assess whether you meet the criteria set out for the post. The Panel will also explore with you any potential conflicts of interest or any other issues arising from your personal and professional history which may impact on an appointment decision.

6. Details of the panel’s assessment of interviewed candidates are provided to the Permanent Secretary and Ministers, including whether they have judged a candidate to be appointable to the role. It is then for the Permanent Secretary and Ministers to determine merit and decide who should be appointed. In some circumstances, the Permanent Secretary and Ministers may choose not to appoint any candidates and re-run the competition.

7. The Permanent Secretary and Ministers may choose to meet with candidates before deciding the outcome. Candidates should therefore be prepared for a short time gap between interview and a final appointment decision being made. Candidates who have been interviewed will be kept informed of progress.

8. Once the decision on the appointment has been made, interviewed candidates will be advised of the outcome of their application, including whom they may approach for feedback. Successful candidates will be issued with their Terms & Conditions and a letter of appointment should they agree to take up the position.

Further information about appointments, including tips on applying, can be found on our guidance pages on gov.uk.

Advisory Assessment Panel (AAP)

• Ross Gribbin, Panel Chair and MoJ Director General Policy, Prisons, Offenders and International Justice

• Amanda Orme, Divisional Director, MoJ Human Resources

• Mark Rawlinson, Non Executive Director, MoJ

• Mohamed Ali, Independent Panel Member

Advisory Assessment Panels (AAP) are chosen by ministers to assist them in their decision-making. These include a departmental official and an independent member. For competitions recruiting non-executive members of a board (apart from the Chair), the panel will usually include a representative from the public body concerned.

AAP’s perform a number of functions, including agreeing an assessment strategy with ministers, undertaking sifting, carrying out interviews in line with the advertised criteria and deciding objectively who meets the published selection criteria for the role before recommending to ministers which candidates they find appointable. It is then for the minister to decide who to appoint to the role.

Eligibility criteria

In general, you should have the right to work in the UK to be eligible to apply for a public appointment.

There are a small number of specialist roles that are not open to non-British citizens. Any nationality requirements will be specified in the vacancy details.

The Government expects all holders of public office to work to the highest personal and professional standards. 

You cannot be considered for appointment if:

• you are disqualified from acting as a company director  (under the Company Directors Disqualification Act 1986);

• have an unspent conviction on your criminal record;

• your estate has been sequestrated in Scotland or you enter into a debt arrangement programme under Part 1 of the Debt Arrangement and Attachment (Scotland) Act 2002 (asp 17) as the debtor or have, under Scots law, granted a trust deed for creditors.

When you apply, you should declare if:

• you are, or have been, bankrupt or you have made an arrangement with a creditor at any point, including the dates of this. 

• you are subject to a current police investigation.

You must inform the sponsor department if, during the application process, your circumstances change in respect of any of the above points. 

When you apply you should also declare any relevant interests, highlighting any that you think may call into question your ability to properly discharge the responsibilities of the role you are applying for. You should also declare any other matters which may mean you may not be able to meet the requirements of the Code of Conduct of Board Members (see Outside interests and reputational issues section below)

If you need further advice, please contact: publicappointmentsteam@justice.gov.uk

Security clearance

The successful candidate will be required to undertake Baseline Personnel Security Standard checks in line with the Civil Service guidelines. Additional Security Clearance may also be required for certain roles. However, where this applies, candidates will be notified during the appointment process. Further information on National Security Vetting can be found on the Gov.uk website here.

Additional information for candidates

Equality and diversity

We encourage applications from talented individuals from all backgrounds and across the whole of the United Kingdom. Boards of public bodies are most effective when they reflect the diversity of views of the society they serve and this is an important part of the Government’s levelling up agenda.

We collect data about applicants’ characteristics and backgrounds, including information about people’s educational and professional backgrounds, so that we can make sure we are attracting a broad range of people to these roles and that our selection processes are fair for everyone. Without this information, it makes it difficult to see if our outreach is working, if the application process is having an unfair impact on certain groups and whether changes are making a positive difference.

When you submit your application, your responses are collected by the Cabinet Office and the government department(s) managing your application. The data is used to produce management information about the diversity of applicants. You can select “prefer not to say” to any question you do not wish to answer. The information you provide will not be seen by the Advisory Assessment Panel who review applications against the advertised criteria and conduct interviews.

Disability confident

We are a member of the Government’s Disability Confident scheme. We use the Disability Confident scheme symbol, along with other like-minded employers, to show our commitment to good practice in employing people with a disability. The scheme helps recruit and retain disabled people. As part of implementing the scheme, we guarantee an interview for anyone with a disability whose application meets the essential criteria for the role, set out in the advert, and who has asked that their application is considered under the scheme. Indicating that you wish your application to be considered under the scheme will in no way prejudice your application. By ‘essential criteria', we mean that you must provide evidence which demonstrates that you meet the level of competence required under each of the essential criteria, as set out in the job-advert. When you apply you will have the opportunity to select if you would like your application considered under this scheme.

Reasonable adjustments

We are committed to making reasonable adjustments to make sure applicants with disabilities, physical or mental health conditions, or other needs are not substantially disadvantaged when applying for public appointments. This can include changing the recruitment process to enable people who wish to apply to do so.

Some examples of common changes are:

• ensuring that application forms are available in different or accessible formats;
• making adaptations to interview locations;
• allowing candidates to present their skills and experience in a different way;
• giving additional detailed information on the selection / interview process in advance to allow candidates time to prepare themselves;
• allowing support workers, for example sign language interpreters;
• making provision for support animals to attend.

When you apply you will have the opportunity to request reasonable adjustments to the application process.

Principles of public life

The Seven Principles of Public Life (also known as the Nolan Principles) apply to anyone who works as a public office-holder.

1. Selflessness

Holders of public office should act solely in terms of the public interest.

2. Integrity

Holders of public office must avoid placing themselves under any obligation to people or organisations that might try inappropriately to influence them in their work. They should not act or take decisions in order to gain financial or other material benefits for themselves, their family, or their friends. They must declare and resolve any interests and relationships.

3. Objectivity

Holders of public office must act and take decisions impartially, fairly and on merit, using the best evidence and without discrimination or bias.

4. Accountability

Holders of public office are accountable to the public for their decisions and actions and must submit themselves to the scrutiny necessary to ensure this.

5. Openness

Holders of public office should act and take decisions in an open and transparent manner. Information should not be withheld from the public unless there are clear and lawful reasons for so doing.

6. Honesty

Holders of public office should be truthful.

7. Leadership

Holders of public office should exhibit these principles in their own behaviour and treat others with respect. They should actively promote and robustly support the principles and challenge poor behaviour wherever it occurs.

Code of conduct for board members

The Government expects all holders of public office to work to the highest personal and professional standards. In support of this, all non-executive board members of UK public bodies must abide by the principles set out in the Code of Conduct for Board Members of Public Bodies. The Code sets out the standards expected from those who serve on the boards of UK public bodies and will form part of your terms and conditions of appointment.

Management of outside interests and consideration of reputational issues

Holders of public office are expected to adhere and uphold the Seven Principles of Public Life and the Code of Conduct for Board Members of Public Bodies. Before you apply you should consider carefully: 

• any outside interests that you may have, such as shares you may hold in a company providing services to government; 
• any possible reputational issues arising from your past actions or public statements that you have made; 
• and/or - any political roles you hold or political campaigns you have supported; 

which may call into question your ability to do the role you are applying for.

You will need to answer relevant questions in relation to these points when making an application. Many conflicts of interest can be satisfactorily resolved and declaring a potential conflict does not prevent you from being interviewed. If you are shortlisted for an interview, the panel will discuss any potential conflicts with you during that interview, including any proposals you may have to mitigate them and record that in their advice to ministers. Alongside your own declaration, we will conduct appropriate checks, as part of which we will consider anything in the public domain related to your conduct or professional capacity. This may include searches of previous public statements and social media, blogs or any other publicly available information. The successful candidate(s) may be required to give up any conflicting interests and their other business and financial interests may be published in line with organisational policies. 

Details of declared political activity will be published when the appointment is announced, as required by the Governance Code (political activity is not a bar to appointment, but must be declared).

Status of appointment

As this is an office holder appointment, you will not become a member of the Civil Service. You will not be subject to the provisions of employment law.

Appointment and tenure of office

Appointments are for the term set out in this advert, with the possibility of re-appointment for a further term, at the discretion of Ministers.  Any re-appointment is subject to satisfactory annual appraisals of performance during the first term in the post. There is no automatic presumption of reappointment; each case should be considered on its own merits, taking into account a number of factors including, but not restricted to, the diversity of the current board and its balance of skills and experience. In most cases, the total time served in post will not exceed more than two terms or ten years in any one post. 

Remuneration, allowances and abatement

Remuneration for this role is treated as employment income and will be subject to tax and National Insurance contributions, both of which will be deducted at source under PAYE before you are paid. 

You can claim reimbursement for reasonable travel and subsistence costs which are properly and necessarily incurred on official business, in line with the travel and subsistence policy and rates for the organisation to which you are applying. However these payments are taxable as earnings and will be subject to tax and national insurance, both of which will be deducted at source under PAYE before you are paid. 

Pension and redundancy

This is an office holder appointment and does not attract any benefits under any Civil Service Pension Scheme. You will not be eligible for redundancy pay as you are not an employee. No other arrangements have been made for compensation upon the end of your term of appointment because an office holder who is appointed for a limited duration would have no expectation of serving beyond that period.

Application feedback

We will notify you of the status of your application. We regret that we are only able to offer detailed feedback to candidates who have been unsuccessful at the interview stage.

How to complain

We aim to process all applications as quickly as possible and to treat all applicants with courtesy.

Please contact the public appointments team in the first instance if you would like to make a complaint regarding your application at publicappointmentsteam@justice.gov.uk. They will acknowledge your complaint upon receipt and respond within 15 working days.

Data protection

The Cabinet Office will use your data in line with our privacy policy.

Contact details

If you would like to have more details about the role, please email: katie.passby@justice.gov.uk